To ensure that fixture arrangements are communicated clearly, consistently and through the correct club channels, all matchday arrangements must be made Fixtures Secretary to Fixtures Secretary by direct email.
The contact details for each club’s officially designated Fixtures Secretary are available on the CLUBS Contact List.
The home club’s Fixtures Secretary is responsible for sending the relevant fixture information to the opposition club’s Fixtures Secretary. This communication should include all information reasonably required for the match to take place, including:
Once this information has been received, it is the responsibility of the receiving club’s Fixtures Secretary to distribute it to the appropriate team manager, coach or club official.
Coaches and team managers should not independently organise fixtures, alter kick-off times, agree venue changes or make other formal matchday arrangements directly with opposition coaches. The only exception is where the individual concerned is also the club’s officially designated Fixtures Secretary and is listed as such on the CLUBS Contact List.
Where coaches have informal contact with one another, any change to an agreed fixture arrangement should still be confirmed through the appropriate Fixtures Secretaries.
Clubs are responsible for ensuring that their Fixtures Secretary details remain accurate and up to date, and that relevant matchday information is passed promptly to their teams.
Both Teams have the responsibility to set the correct tone.
Only players registered to play in the League via The FA Club Portal are permitted to play in League games, Cup games or League Festivals. Players that are not league registered are not insured to play. Therefore:
Any teams found in breach of the above mandatory requirements may be fined by the league and may be removed from the competition completely.
All teams (excluding 3v3) are required to complete the mandatory information requested using the Matchday App (see website page: Procedures > Matchday App)
Completion is required by both the Home team and the Away team.
All of the following information is mandatory and therefore required (please make sure the
information entered is for the correct game by checking the date and the opposition prior to
completion):
The Matchday App entry is the record of the match and will be used should an issue arise post-match. This is particularly pertinent in the event of an injury and subsequent insurance claim.
As advised at the AGM charges will be issued to clubs for persistent non or partial completion by individual teams.
Match Reports must be completed ASAP and no later than 8pm on the day of the game.
Any issues - please reach out to your League Year Group Secretary for assistance.